Freelance HQ: Project Management & Client Tracker for Notion

Ace your project & client management, maximize your productivity, and grow your freelance business with Freelance HQ.

An all-in-one Notion dashboard that helps you manage your entire freelance business in one place.

Perfect for: solopreneurs, creative professionals, consultants, and ambitious freelancers ready to level up their game.

If this is you:

• You’re great at your craft but struggle with organizing and managing your projects, clients, resources, and time effectively.
• You know you could improve your business and processes but don’t have the time or don’t know where to start.
• You waste valuable time juggling between multiple tools and apps searching for important information, documents or client feedback.
• You want to focus on growing your business but you're constantly pulled away by day-to-day tasks and putting out fires.
• You’re on a client rollercoaster and you’re ready to up your marketing and business development game.

Freelance HQ will help you get the time and confidence to take on more projects, attract high-value clients, and scale your freelance business to new heights.

✓ Ready-made with fully automated systems for EVERYTHING YOU NEED to manage your freelance business

✓ Customizable and adaptable to your needs

✓ Works perfectly on Notion’s FREE plan

✓ Smartphone-optimized, dark mode-friendly

✓ 5 minute set-up!

5 freelancer problems SOLVED!

1. Expert-level Project Management

Manage all your projects, tasks, and deadlines in one place, ensuring nothing falls through the cracks and you always deliver outstanding work, on time.

2. Streamlines Client Management

Organize your client information, resources, documents, and meeting notes in dedicated databases, helping you build stronger connections with clients.

3. Time Management Mastery

Stop wondering where your day went. The dashboard’s premade planners, routine trackers, and time tracking tools help you maximize billable hours and minimize time-wasting activities.

4. Sustainable Business Growth

Strategize and track your marketing initiatives, set OKRs, and perfect your business strategies so you can generate more high-quality leads and turn your freelance gig into a thriving business.

5. Cash Flow Clarity

Track incoming payments, pending invoices, and expenses in real-time, ensuring you always know where your business stands financially.

What’s included in Freelance HQ

1. MAIN DASHBOARD

Provides you with an overview of current priorities, tasks & goals.

2. MANAGEMENT HUB

The Management Hub is where you manage and organize your projects, clients and meetings, together with project-related resources and documents.

Includes:

1. Project Tracker & Planner
2. Projects Resources
3. Projects Reviews
4. Leads & Client Tracker (CRM)
5. Meetings Planner
6. Contracts
7. Proposals
8. Timesheets

3. PLANNING HUB

The Planning Hub provides you with a centralized place for your tasks and workflow, short-term priorities and long-term goals, as well as your skill development initiatives.

1. Task Planner & Tracker
2. Daily Routine Planner & Tracker
3. Premade Daily Planners
4. Premade Weekly Planners
5. Premade Monthly Planners
6. Skill Development Planner

4. MARKETING HUB

The Marketing Hub is your command center for all your marketing initiatives, helping you plan, execute, and optimize your content, campaigns and promotion strategies for maximum impact

1. Social Media Planner & Tracker
2. Ads Planner & Tracker
3. Promotions Planner & Tracker
4. Referral Programs Planner.
5. Website Planner
6. Portfolio Planner & Tracker
7. Testimonials Tracker
8. Brand Strategy Planner
9. Brand Identity

5. BUSINESS HUB

The Business Hub is where you manage your freelance operations and services, set your objectives and refine your clients’ journey.

1. OKRs Planner & Tracker
2. Service Planner
3. Client Journey Planner
4. Business Admin Planner
5. Resources

6. ACCOUNTING HUB

This is where you manage your invoices and cash flow and make informed decisions for long-term profitability.

1. Invoice Tracker
2. Income & Expenses Trackers
3. Income & Expense Categories
4. Accounts
5. Financial Targets & Profitability Reports

7. SUPPORTING RESOURCES: instructions, tips, templates, ready-made resources & more!

What you’ll need to use this template

1. A device to access Notion & the Freelance HQ template (e.g. Laptop, Desktop, Smartphone, Tablet)
2. A free Notion account (Notion has a very generous free personal plan)
3. Basic understanding of how Notion works

What is Notion?

Notion is an incredibly versatile productivity and note-taking web app that adapts to your unique needs and workflow – a place where you can capture your brilliant ideas, plan your projects, and manage all aspects of your personal life & business. It’s beginner-friendly and has an amazing free plan to get started with.

How does this work?

1. After purchasing Freelance HQ, you will receive an email containing the template download link
2. Open the link and duplicate the template into your own Notion account
3. Start using your brand new business dashboard! 😊

Please note

1. This is a digital download. No physical items will be sent after purchase.
2. Freelance HQ only works with the Notion App or the Notion Website. Any other applications will not work with this template.
3. All materials are for personal use only. No part of it can be distributed, sold, reproduced, or used in any form without the written permission of the author.

More FAQ

1. Who are you?

I’m Elena - marketing specialist and former copywriting team lead with over 15+ years of experience in online marketing. I now run my own online business, helping people connect the dots between passion, work, and financial independence with ready-made digital systems & frameworks.

2. Can I make changes to this template?

Of course! Freelance HQ is a template, which means it becomes yours the moment you add it to your workspace. From then on, you can make any tweaks that you want. However, be aware that customizing your version after purchase may make it harder for you to integrate any future upgrades.

3. Will I get free updates?

Absolutely! However, once you duplicate and add Freelance HQ to your own Notion workspace, new updates won’t automatically apply to your version.

For this reason, I always notify my customers of upcoming updates via email and I also include step-by-step instructions which will show you exactly how to copy and replicate any changes I’ve made to Freelance HQ.

4. What if I need help or have questions?

I’d be happy to help! You can reach out to me on Twitter or send me an email to choosegoodquests@gmail.com