Freelance HQ: Project Management Template & Client Tracker for Notion

Grow and organize your freelance business with Freelance HQ

An all-in-one Notion business planner for freelancers that helps you work smarter, earn more, and attract better clients without sacrificing your time or sanity.

Perfect for: ambitious freelancers, creative professionals, and solopreneurs ready to level up their freelance business.

If this is you:

• You’re great at your craft but struggle with organizing and managing your projects, clients, resources, and time effectively.
• You know you could improve your business and processes but don’t have the time or don’t know where to start.
• You waste valuable time juggling between multiple tools and apps searching for important information, documents or client feedback.
• You want to focus on growing your business but you're constantly pulled away by day-to-day tasks and putting out fires.
• You’re on a client rollercoaster and you’re ready to up your marketing and business development game.

Freelance HQ will help you give you the tools, the time, and the confidence to organize and scale your freelance business without sacrificing your work-life balance.

✓ Ready-made with fully automated systems for EVERYTHING YOU NEED to manage your freelance business

✓ Customizable and adaptable to your needs

✓ Works perfectly on Notion’s FREE plan

✓ Smartphone-optimized, dark mode-friendly

✓ Get up and running in less than 5 minutes!

5 freelancer problems SOLVED!

1. Time and Self-Management

Freedom's great, but so is having some structure. The dashboard’s task and routine trackers, pre-made planners, and time tracking tool keep you focused on your priorities without feeling like you've chained yourself to a desk.

2. Having to Be a Jack-of-All-Trades

Being your own boss means wearing many hats on top of your client work. Freelance HQ provides your with a rock-solid system where you can efficiently manage all the aspects of your business, from project management to sales, marketing, and finances.

3. Challenging Clients

Dealing with difficult clients who communicate sparingly or set unrealistic expectations? Organize all client information, resources, and meeting notes in dedicated spaces, helping you save time, set boundaries, and maintain productive relationships.

4. Work and Income Uncertainty

One day you're swamped, the next you're searching for work. This is where the Marketing & Sales Hubs come in to help you attract better clients and land more deals without losing your mind in the process.

5. Financial Management

Spending too much time crunching numbers and chasing invoices? The Finance Hub streamlines your invoicing and cash flow management so you can focus on your craft, not on being an amateur accountant.

What you'll get with Freelance HQ

1. MAIN DASHBOARD

Provides you with an overview of current priorities, tasks & goals.

2. MANAGEMENT HUB

The Management Hub is where you manage and organize your projects, clients and meetings, together with project-related resources and documents. Includes:

1. Tasks Tracker
2. Projects Tracker
3. Projects Briefs & Resources
4. Internal Projects Reviews & KPIs
5. Clients Manager / CRM
6. Meetings Manager
7. Important Documents
8. Time Tracking Tool

3. SALES HUB

Turn prospects into paying clients with the Sales Hub. Here you'll find tools to improve your sales process and grow your client base:

1. Sales Pipeline / Lead Tracker
2. Services & Packages Planner
3. Lead Magnets / Products Tracker
4. Affiliates & Partners
5. Sales Strategy Hub

4. MARKETING HUB

The Marketing Hub is your command center for all your marketing initiatives, helping you plan, execute, and optimize your content, campaigns and promotion strategies for maximum impact. It comes with:

1. Social Media Content Planner
2. Ads & Promotions Trackers
3. Referral Programs Planner
4. Testimonials Manager
5. Portfolio Manager & Platforms
6. Website Structure Planner
7. Brand Strategy & Brand Assets

5. GROWTH HUB

The Growth Hub provides you with strategic planning tools to develop your skills and scale your freelance business effectively:

1. OKRs Planner & Tracker
2. Standard Operating Procedures (SOPs)
3. Service Planner
4. Client Journey Planner
5. Business Admin Planner
6. Resources

6. FINANCE HUB

This is where you manage your invoices and cash flow and make informed decisions for long-term profitability. It includes:

1. Invoice Tracker
2. Income & Expenses Trackers
3. Income & Expense Categories
4. Accounts
5. Financial Targets & Profitability Reports

7. SUPPORTING RESOURCES: instructions, tips, templates, ready-made resources & more!

What you’ll need to use this template

1. A device to access Notion & the Freelance HQ template (e.g. Laptop, Desktop, Smartphone, Tablet)
2. A free Notion account (Notion has a very generous free personal plan)
3. Basic understanding of how Notion works

What is Notion?

Notion is an incredibly versatile productivity and note-taking web app that adapts to your unique needs and workflow – a place where you can capture your brilliant ideas, plan your projects, and manage all aspects of your personal life & business. It’s beginner-friendly and has an amazing free plan to get started with.

How does this work?

1. After purchasing Freelance HQ, you will receive an email containing the template download link
2. Open the link and duplicate the template into your own Notion account
3. Start using your brand new business dashboard! 😊

Please note

1. This is a digital download. No physical items will be sent after purchase.
2. Freelance HQ only works with the Notion App or the Notion Website. Any other applications will not work with this template.
3. All materials are for personal use only. No part of it can be distributed, sold, reproduced, or used in any form without the written permission of the author.

More FAQ

1. Who are you?

I’m Elena - marketing specialist and former copywriting team lead with over 15+ years of experience in online marketing. I now run my own online business, helping people connect the dots between passion, work, and financial independence with ready-made digital systems & frameworks.

2. Can I make changes to this template?

Of course! Freelance HQ is a template, which means it becomes yours the moment you add it to your workspace. From then on, you can make any tweaks that you want. However, be aware that customizing your version after purchase may make it harder for you to integrate any future upgrades.

3. Will I get free updates?

Absolutely! However, once you duplicate and add Freelance HQ to your own Notion workspace, new updates won’t automatically apply to your version.

For this reason, I always notify my customers of upcoming updates via email and I also include step-by-step instructions which will show you exactly how to copy and replicate any changes I’ve made to Freelance HQ.

4. What if I need help or have questions?

I’d be happy to help! You can reach out to me on Twitter or send me an email to choosegoodquests@gmail.com